A new feature of the apprenticeship reforms that are happening in England is the need for apprentices to spend 20% of their working time on “off the job” training. There is still some confusion about this and hopefully, we can clarify this.
In the ESFA published guidance it states:
“Off-the-job training is defined as learning which is undertaken outside of the normal day-to-day working environment and leads towards the achievement of the Apprenticeship. This can include training that is delivered at the apprentice’s normal place of work but must not be delivered as part of their normal working duties.”
There is no specific guidance on what activities constitute “off the job” training but a good rule of thumb is any activity that is not part of the apprentice’s routine job that provides them with new knowledge and skills.
What is important is that the activities have to take place in the workplace – it cannot be homework.
Here are a few things to consider as “off the job” training:
- In-house training sessions
- External training courses
- Toolbox talks
- Online learning
The key activity is to record any off the job training and we have suggested that apprentices record these activities either electronically or in a diary.
It is important that employers understand this requirement and support their apprentice by giving them both the time and the opportunities to complete their 20%. Employers do not have to give 20% per week – it is 20% of the apprentice’s overall programme. Here is an example:
The apprentice is on a 12 month programme.
They are employed for 37 hours per week. Holidays and public holidays account for 5 weeks
47 weeks X 37 hours = 1739 working hours
20% would be 348 hours
- The learner attends 2 x week long training courses = 74 hours
- They use online learning for 2 hours per week = 94 hours
- They attend 2 x day long in-house courses = 15 hours
- They spend 2 hours per week shadowing a member of staff = 94 hours
- The attend a 1 hour development meeting each week = 47 hours
- They get coached two hours per month = 24 hours
TOTAL = 348 hours
If you would like more information or guidance about apprenticeship delivery then please contact us. Yorkshire Apprentice provides free information and advice to all businesses considering employing an apprentice.